Clerical/ administrative support such as photocopying and printing various documents Filing and maintaining filing systems- organise, store paperwork, documents, computer based information Manage telephone and e-mail enquiries Use variety of software packages to produce correspondence and assist in documenting, amending and updating various policies, procedures and forms Participate in research and project work as required Send e-mail requests for data and collate data on weekly and monthly basis for preparation of various reports Maintain presentations, records and spreadsheets and monitor to ensure compliance Issue communications on behalf of department Complete company information for vendor pre qualification questionnaires and various company subscriptions Update accident/ incident trackers for preparation of statistics Generation of purchase order numbers, monitoring budgets and organising invoices Source suppliers/ costs Liaise with staff in other departments and with external contacts Assist in the organisation of training and meetings Attend meetings and take notes as and when required
Third level qualification desired.
Previous office administration or relevant experience
Word processing and typing
Proficiency in software packages such as Word, Excel, Power Point